A Bureau Veritas está a recrutar um (1) Contabilista de Contas a Receber para Maputo.
Main Purpose of the Job
Responsible for:
- Timely following up outstanding client invoices for client settlement
- Timely processing client receipts in JDE Flex
- Regularly and timely sending client statements to the client with reminders for payment
- Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team
- Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients
Responsibilities
Accountabilities
COLLECTIONS
- Perform timely follow up of client balances to on-time ensure collection
- Recording collections/receipts in JDE Flex on time to ensure the client accounts is updated with receipts received
- Maintain an up to date and accurate status of all overdue accounts and the invoice (including comments on who, when, amount and reasons for late collections)
- Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team
- Understanding the client payment process and sharing the information with Operations Managers, Business Development and Invoicing personnel
CLIENT STATEMENTS
- Send out regular updated client statements (at least twice a month) to clients communicating outstanding invoices
- Maintain and update the client contacts database
- Respond to or escalate all client complaints and delays in payment
- Follow up with Invoicing personnel to ensure invoices are submitted to appropriate client contacts
CLIENTS AGE ANALYSIS
- Perform a monthly reconciliation of the clients age analysis to ensure that all payments are accounted for and properly posted
- Monitor the client age analysis and ensure that there are no long outstanding items
- Monthly analysis of all invoices older than 90 days
- Ensure that overdue client accounts are recommended for credit suspension where appropriate
REGULAR FOLLOW-UPS
- Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients
- Timely follow up on client promises to pay and escalating unresponsive and non-paying clients
- Regular follow up of local business news to identify struggling clients and sharing any adverse conditions with Operations Managers
- Recommending long outstanding overdue accounts for Legal collections and possible write offs
GENERAL
- Filing and archiving must be done monthly and must be done accurately and neatly
- Maintain an efficient and effective filing system
- Address ad-hoc queries accurately and timeously
- Clean desk environment must be maintained at all times
- Run integrity reports and ensure that all transactions are posted timeously
- Provide documentation as and when required for audits
- Assist in streamlining the accounts payable process
- Perform all other tasks assigned by the head of the department or manager
- Ensure that all monthly deadlines are adhered to
Performance Measures (KPI’s)
- Ontime sending of client statements via email or other means
- Regular meetings with stakeholders to update on collection status
- Meeting monthly collection target communicated by Africa Management
- Timely escalating overdue accounts to Operations managers
Knowledge, Key Skills & Experience
- Degree/diploma in finance, accounting or any other related field
- Affinity for numbers
- Good analytical and problem-solving skills
- Ability to effectively communicate in a written and oral way
- Strong communication and interpersonal skills
- Time management – able to work under pressure and respect deadlines
- Decision making and problem solving skill
Key Behaviours/Competencies
- Ability to set priorities and exercise independent judgment
- Ability to work well under the pressure of deadlines
- Ability to organise high volumes of detail
- Planning/Organization/Follow Through
- Accurate working-method as well as the ability to meet deadlines
- A team player and cooperative
- High quality of work
- Accountability
- Commitment
Candidatura
Os (As) candidatos(as) interessados(as) deverão submeter se candidatar através do link abaixo:
